Digitize Your Supplier and Subcontractor Processes with Artificial Intelligence

Supplier and Subcontractor Management System is an integrated digital solution that manages supplier applications, document verification, training processes, approval workflows, and on-site operations on a single platform. With AI-powered document verification, supplier scoring, and process tracking, it centralizes operations while making them transparent, traceable, and secure.

As a result, supplier applications, subcontractor document checks, multi-step approval chains, site entry forms, duration tracking, and exit processes become centralized, traceable, and auditable. Manual monitoring is reduced, internal processes become standardized, and operational risks can be identified and controlled before they arise.

Registration and Pre-Preparation
  • Supplier and subcontractor companies are registered through a digital registration infrastructure
  • Company information, authorized personnel and scope of activities are collected in a standardized format
  • Different registration scenarios can be defined according to institutional needs
Documents, Training and Mandatory Tasks
  • KVKK consent, document uploads, and mandatory trainings required before site access are assigned to the user and monitored digitally.
  • The validity and authenticity of uploaded documents are automatically analyzed using artificial intelligence.
  • All preparation processes are completed before the operation begins
Corporate Approval Workflow
  • Processes can proceed through single or multi-step approval workflows
  • Finance, HR, OHS, quality or security teams approve their respective responsibilities
  • All approvals are digitally recorded and become auditable
Entry and Operational Management
  • The personal protective equipment (PPE) of personnel entering the site is verified through the system or at access points using AI support, preventing entry with missing equipment.
  • After approval, site entry processes are initiated digitally
  • Entry forms, vehicle plates, gate information and visit purposes are recorded
End-to-End Process Tracking and Site Control
  • Time spent on site is automatically monitored
  • Notifications can be sent in case of time overruns or critical situations
  • Subcontractor activities remain under control in the field
Performance and Evaluation
  • Suppliers and subcontractors can be evaluated based on institutional criteria
  • Nonconformity processes related to suppliers and subcontractors are recorded and managed through the system
  • Full traceability is ensured through reports and supplier scorecards



How Does the System Work?

The system manages supplier and subcontractor processes end-to-end, from registration and preparation to operational entry, field monitoring and exit control.

1. Registration and Mandatory Tasks
  • Suppliers or subcontractors register through an email-based registration process
  • Mandatory steps such as consent approval, registration forms, document uploads and training appear in the system
  • The system does not allow progress until missing steps are completed
2. Corporate Approval and Operations
  • Completed tasks enter a multi-step approval workflow defined by your organization
  • Operational details such as entry forms, gate information, vehicle plates and visit purpose are managed after approval
  • Field, security and reception teams operate within the same workflow
3. Time Tracking and Exit Closure
  • Time spent within the facility can be tracked and notifications can be generated in case of time overruns
  • Before exit, the system verifies whether required tasks have been completed
  • This ensures full traceability from digital registration to physical operations


Supplier Management System Interface
Subcontractor Management Dashboard

Which Industries Use It?




Tourism and Hospitality
Manufacturing and Industry
Energy and Power Plants
Logistics and Warehouse Management
Construction and Infrastructure Projects
Airports and Transportation Infrastructure
Healthcare and Pharmaceutical Industry
Shopping Malls and Large Commercial Facilities
Public Institutions and Large Campuses
3x
Faster Registration
Supplier and subcontractor registration processes are completed much faster thanks to digital forms and automated task workflows.
100%
AI-Verified Document Tracking
Document control, task assignment and approval workflows are automated, significantly reducing the manual follow-up workload of teams.
7/24
Digital Traceability
Supplier and subcontractor processes become fully traceable from registration and approval to entry and operational execution.





Frequently Asked Questions

Frequently asked questions about supplier and subcontractor management.

Supplier or subcontractor companies are onboarded through a digital registration link. Company information, authorized contacts and required documents are uploaded to the system. Missing documents or incomplete tasks are automatically checked by the system.
Documents uploaded by suppliers and pre-checked by artificial intelligence are submitted to the relevant departments for approval. Finance, HR, OHS or quality teams can review documents based on role-based authorization. The system also creates automatic notifications for documents approaching expiration.
For approved suppliers and subcontractors, the entry process is initiated digitally. Entry forms, gate information, vehicle plate numbers and visit purposes are recorded and managed in integration with security and reception workflows.
Yes. The system can be used to manage supplier and subcontractor processes in manufacturing facilities, power plants, construction projects, logistics centers, healthcare organizations and large corporate campuses.


Manage Your Supplier and Subcontractor Processes on a Single Platform

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