Digitize Your Supplier and Subcontractor Processes

The Supplier and Subcontractor Management System is an integrated digital platform that manages supplier companies, subcontractors and operational teams working in the field on a single platform, covering registration, document control, training, approval and operational entry processes.

This allows supplier applications, subcontractor document checks, multi-step approval workflows, site entry forms, time tracking and exit processes to become centralized, traceable and auditable. Manual tracking is reduced, internal processes become standardized and operational risks are minimized before they arise.

Registration and Pre-Preparation
  • Supplier and subcontractor companies are registered through a digital registration infrastructure
  • Company information, authorized personnel and scope of activities are collected in a standardized format
  • Different registration scenarios can be defined according to institutional needs
Documents, Training and Mandatory Tasks
  • Mandatory tasks such as data consent, document upload and training are assigned to users
  • Missing documents and incomplete steps are automatically checked by the system
  • All preparation processes are completed before the operation begins
Corporate Approval Workflow
  • Processes can proceed through single or multi-step approval workflows
  • Finance, HR, OHS, quality or security teams approve their respective responsibilities
  • All approvals are digitally recorded and become auditable
Entry and Operational Management
  • After approval, site entry processes are initiated digitally
  • Entry forms, vehicle plates, gate information and visit purposes are recorded
  • Reception, security and field teams operate within the same workflow
Time Tracking and Field Control
  • Time spent on site is automatically monitored
  • Notifications can be sent in case of time overruns or critical situations
  • Subcontractor activities remain under control in the field
Performance and Evaluation
  • Suppliers and subcontractors can be evaluated based on institutional criteria
  • Compliance, quality and operational performance are recorded
  • Full traceability is ensured through reports and supplier scorecards



How Does the System Work?

The system manages supplier and subcontractor processes end-to-end, from registration and preparation to operational entry, field monitoring and exit control.

1. Registration and Mandatory Tasks
  • Suppliers or subcontractors register through an email-based registration process
  • Mandatory steps such as consent approval, registration forms, document uploads and training appear in the system
  • The system does not allow progress until missing steps are completed
2. Corporate Approval and Operations
  • Completed tasks enter a multi-step approval workflow defined by your organization
  • Operational details such as entry forms, gate information, vehicle plates and visit purpose are managed after approval
  • Field, security and reception teams operate within the same workflow
3. Time Tracking and Exit Closure
  • Time spent within the facility can be tracked and notifications can be generated in case of time overruns
  • Before exit, the system verifies whether required tasks have been completed
  • This ensures full traceability from digital registration to physical operations


Supplier Management System Interface
Subcontractor Management Dashboard

Which Industries Use It?




Tourism and Hospitality
Manufacturing and Industry
Energy and Power Plants
Logistics and Warehouse Management
Construction and Infrastructure Projects
Airports and Transportation Infrastructure
Healthcare and Pharmaceutical Industry
Shopping Malls and Large Commercial Facilities
Public Institutions and Large Campuses
3x
Faster Registration
Supplier and subcontractor registration processes are completed much faster thanks to digital forms and automated task workflows.
80%
Reduced Operational Workload
Document control, task assignment and approval workflows are automated, significantly reducing the manual follow-up workload of teams.
7/24
Digital Traceability
Supplier and subcontractor processes become fully traceable from registration and approval to entry and operational execution.





Frequently Asked Questions

Frequently asked questions about supplier and subcontractor management.

Supplier or subcontractor companies are onboarded through a digital registration link. Company information, authorized contacts and required documents are uploaded to the system. Missing documents or incomplete tasks are automatically checked by the system.
Documents uploaded by suppliers are submitted to the relevant departments for approval. Finance, HR, OHS or quality teams can review documents based on role-based authorization. The system also creates automatic notifications for documents approaching expiration.
For approved suppliers and subcontractors, the entry process is initiated digitally. Entry forms, gate information, vehicle plate numbers and visit purposes are recorded and managed in integration with security and reception workflows.
Yes. The system can be used to manage supplier and subcontractor processes in manufacturing facilities, power plants, construction projects, logistics centers, healthcare organizations and large corporate campuses.


Manage Your Supplier and Subcontractor Processes on a Single Platform

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