Smart Registration Management by Visitor Type

Manage every process in one flow, from office visitors to qualified area access, from contractors to service personnel.

Scheduled Visits
  • Pre-Registration: Digital registration is completed through a link sent to the visitor.
  • KVKK / Consents: Information notices, consent and required approval texts are approved online.
  • Fast Entry: Since information is ready upon arrival, reception processes speed up.
Unscheduled Visits
  • Fast Access with QR: Visitors scan the QR code on-site to access the digital registration form.
  • Dynamic Form: Parametric structure shows only the required information fields.
  • KVKK Aligned: KVKK texts are approved digitally before registration.
  • Entry After Approval: The entry process starts after the registration is completed.
Training and Examination
  • Online Training: Required training before entry is completed digitally.
  • Online Exam: An exam can be conducted through the system after training.
  • Pass Criteria: Access is granted only to those meeting the defined criteria.
Certificate and Approval Management
  • Mandatory Documents: Certificates/reports are uploaded before site access.
  • Role-Based Approval: Documents are checked and approved by the relevant department (e.g. payroll/social security by accounting, health reports by the company doctor, occupational documents by HSE).
  • Controlled Access: Entry permission is not granted without complete and approved documents.
Reporting & Traceability
  • Entry-Exit Tracking: All visitor movements are recorded.
  • Training/Exam Status: People who completed or missed the process are reported.
  • Document Tracking: Approved documents and validity periods are monitored.
  • Audit Convenience: Past actions are reported on a single screen for transparency.
Multi-Language for International Visitors
  • Language Choice: Visitors can choose their own language during the entry process.
  • End-to-End Multi-Language: Registration, approval, training and form steps are displayed in the selected language.
  • Seamless Experience: The process is completed smoothly and without interruption.




Do you see risk in your visitor processes?

Request a free audit risk analysis and let’s evaluate your current process together.

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Secure and Traceable Process

Security, Authorization and GDPR-Compliant Process

All entry-exit steps are designed to be traceable, auditable and controllable based on user roles.

Role-Based Authorization

Users are granted screen and operation permissions according to roles such as reception, security, HR, OHS and field supervisor.

GDPR Information & Explicit Consent

Information notices are presented digitally; approvals are recorded with timestamp verification.

Audit Trail (Audit Log)

Who performed which action and when? All operations are logged and made reportable.

Document & Certificate Verification

Entry permission is not granted unless required documents are complete and approved; validity and expiration dates are tracked.

Data Security

Data is securely stored; access permissions are restricted and critical actions are recorded.

Standardized Process Design

Scenarios such as scheduled/unscheduled visitors and contractor/service personnel are managed through a single standardized workflow.

Processes can be adapted according to your company’s GDPR policies, contract workflows and authorization matrix.
Visitor entry screen
Visitor registration and tracking screen

Which Industries Can Use It?

Energy and Industrial Facilities
Construction and Infrastructure Projects
Tourism and Hospitality
Logistics and Warehouse Management
Healthcare and Pharmaceutical
Corporate Offices and Technology Companies
3x

Faster Entry

Reduce reception workload with pre-registration and rapid verification.

0%

Entry Speed

Average Entry Time 0 sec
Daily Visitors 0 +12%
Peak Hour Reduction 0% -19%
24/7

Controlled Process

Authorization, condition and document validity checks operate continuously.

Active

Real-Time Control

Instant Checks 0
Successful Checks 0.2% +3%
Risk Alerts 0 32%




Frequently Asked Questions

Short answers to the most common questions about setup, process flow and KVKK.

The visitor scans the QR code on-site to open the digital form. The form dynamically displays the necessary fields, the KVKK notice/consent step is completed, and an entry record is created after approval.
Contractor company and personnel information are defined, and required documents are uploaded into the system. Documents are approved by authorized role-based users. If any document is missing or unapproved, entry is not allowed.
Training/exam steps can be defined as mandatory or optional based on your company scenario. If mandatory, rule sets can be applied so that entry approval is not granted unless the required success criteria are met.
Approvals are recorded with timestamps. Entry-exit movements, documents and action logs are stored in a reportable structure. Role-based access is applied to prevent unauthorized access.
Digital Visitor Management • GDPR/KVKK Aligned • Audit Ready

Is everyone entering your site really under control?

The Visitor and Contractor Management System digitizes the entry and exit processes of visitors, contractors and service personnel coming to your facility, making them secure, traceable and audit ready.

Manual registration creates time loss at reception and security points.
Missing documents, uncontrolled access and unverified visitors create operational risk.
Incomplete records during audits may lead to process weaknesses and reputational damage.

Let’s assess the gaps in your current process with a free 15-minute audit risk analysis.

Request Free Analysis Talk to an Expert
KVKK-Compliant Process

Information notices and explicit consent steps are managed digitally, and visitor data is processed in a controlled manner.

Audit-Ready Record Structure

Entry-exit records, approvals and document actions are traceable, strengthening process transparency.

Fast and Controlled Access

QR, pre-registration and digital approval flows speed up reception and security operations.

Result: Faster access, stronger control, lower audit risk and full traceability.

Free Audit Risk Analysis

Fill out the form and our team will evaluate your process and recommend the most suitable structure for you.

Your information will only be used to evaluate your request and contact you.