Manage Visitor and Subcontractor Processes from a Single Platform

Consolidate all your processes-from visitor registration to subcontractor document management, training, and field inspections-into a single system.

Scheduled Visit
  • Pre-registration links are sent to visitors to collect all required information before arrival.
  • Dynamic forms adapt to company requirements by removing unnecessary fields.
  • Fast-track entry eliminates waiting time when visitors arrive on-site.
Unscheduled Visit
  • QR-based instant registration opens the visitor form within seconds on-site.
  • Smart data collection captures who is visiting, why they are visiting and where they are going in a single form.
  • Controlled entry prevents unauthorized access without prior approval.
HSE Training and Compliance Control
  • Mandatory training programs must be completed before subcontractors enter the site.
  • Automated compliance checks block entry for personnel without valid training.
  • The system continuously monitors and tracks expired training records.
AI-Powered Document Control
  • Uploaded documents are automatically analyzed and verified by AI.
  • The system detects expired, invalid or incorrect documentation.
  • Approval and rejection recommendations are presented to authorized personnel.
Subcontractor and Vendor Management
  • Subcontractor companies are registered and managed through the system.
  • Companies can manage and update their own personnel records.
  • Tasks and operational schedules can be planned according to dates and assignments.
  • Performance evaluations can be conducted before and after operations.
Automated Notifications and Alerts
  • The system monitors document validity and expiration dates automatically.
  • Notifications and reminders can be sent via WhatsApp, Email and SMS.
  • Site access can be restricted in cases of missing or incomplete documentation.




Can you truly control who enters your facility and what they do?

Eliminate missing documentation, uncontrolled entries, and audit risks. Manage the entire process from a single screen.

Request a Free Demo

Security, Authorization and GDPR-Compliant Process

All entry-exit steps are designed to be traceable, auditable and controllable based on user roles.

Role-Based Authorization

Users are granted screen and operation permissions according to roles such as reception, security, HR, OHS and field supervisor.

GDPR Information & Explicit Consent

Information notices are presented digitally; approvals are recorded with timestamp verification.

Audit Trail (Audit Log)

Who performed which action and when? All operations are logged and made reportable.

Document & Certificate Verification

Entry permission is not granted unless required documents are complete and approved; validity and expiration dates are tracked.

Data Security

Data is securely stored; access permissions are restricted and critical actions are recorded.

Standardized Process Design

Scenarios such as scheduled/unscheduled visitors and contractor/service personnel are managed through a single standardized workflow.

Processes can be adapted according to your company’s GDPR policies, contract workflows and authorization matrix.
Visitor entry screen
Visitor registration and tracking screen

Which Industries Can Use It?

Energy and Industrial Facilities
Construction and Infrastructure Projects
Tourism and Hospitality
Logistics and Warehouse Management
Healthcare and Pharmaceutical
Corporate Offices and Technology Companies
3x

Faster Entry

Reduce reception workload with pre-registration and rapid verification.

0%

Entry Speed

Average Entry Time 0 sec
Daily Visitors 0 +12%
Peak Hour Reduction 0% -19%
24/7

Controlled Process

Authorization, condition and document validity checks operate continuously.

Active

Real-Time Control

Instant Checks 0
Successful Checks 0.2% +3%
Risk Alerts 0 32%




Frequently Asked Questions

Short answers to the most common questions about setup, process flow and KVKK.

The visitor scans the QR code on-site to open the digital form. The form dynamically displays the necessary fields, the KVKK notice/consent step is completed, and an entry record is created after approval.
Contractor company and personnel information are defined, and required documents are uploaded into the system. Documents are approved by authorized role-based users. If any document is missing or unapproved, entry is not allowed.
Training/exam steps can be defined as mandatory or optional based on your company scenario. If mandatory, rule sets can be applied so that entry approval is not granted unless the required success criteria are met.
Approvals are recorded with timestamps. Entry-exit movements, documents and action logs are stored in a reportable structure. Role-based access is applied to prevent unauthorized access.
Digital Visitor Management • GDPR/KVKK Aligned • Audit Ready

Is everyone entering your site really under control?

The Visitor and Contractor Management System digitizes the entry and exit processes of visitors, contractors and service personnel coming to your facility, making them secure, traceable and audit ready.

Manual registration creates time loss at reception and security points.
Missing documents, uncontrolled access and unverified visitors create operational risk.
Incomplete records during audits may lead to process weaknesses and reputational damage.

Let’s review your current processes together with a free demo session.

Request a Free Demo
Talk to an Expert
KVKK-Compliant Process

Information notices and explicit consent steps are managed digitally, and visitor data is processed in a controlled manner.

Audit-Ready Record Structure

Entry-exit records, approvals and document actions are traceable, strengthening process transparency.

Fast and Controlled Access

QR, pre-registration and digital approval flows speed up reception and security operations.

Result: Faster access, stronger control, lower audit risk and full traceability.

Based on industry data:
• 67% of facilities still manage visitor and contractor entries manually
• 61% cannot instantly access entry records during inspections
• 74% are unable to store contractor GDPR consents digitally


Free Demo Request

Fill out the form and our team will evaluate your processes to recommend the best solution for you.

Your information will only be used to evaluate your request and contact you.