END-TO-END MANAGEMENT

Digitize Your Supplier and Subcontractor Processes with Artificial Intelligence

The Supplier Management System is an integrated digital solution that manages supplier and subcontractor processes on a single platform. With AI-powered document verification, supplier scoring and process tracking, operations become centralized, traceable and secure.

Registration and Preparation
  • Suppliers and subcontractors are onboarded through a digital registration infrastructure
  • Company details, authorized contacts and scope of activity are collected in a standardized format
  • Different registration scenarios can be defined according to institutional needs
Documents, Training and Mandatory Tasks
  • KVKK consent, document upload and required pre-entry training are assigned to the user and controlled digitally
  • The validity and accuracy of uploaded documents are analyzed automatically with AI
  • All preparation steps are completed before the operation begins
Corporate Approval Chain
  • Processes move forward with single or multi-step corporate approval chains
  • Finance, HR, HSE, quality or security teams approve their own responsibility areas
  • All approvals are digitally recorded and made auditable
Entry and Operation Management
  • PPE of personnel entering the site can be verified through the system or at access points with AI support, preventing entry with missing equipment.
  • After approval, site entry processes are initiated digitally
  • Entry form, vehicle plate, gate information and purpose of visit are recorded
End-to-End Process Tracking and Field Control
  • Time spent on site is tracked automatically
  • Notifications can be sent to relevant people in case of overtime or critical situations
  • Subcontractor activities remain under control in the field as well
Performance and Evaluation
  • Suppliers and subcontractors are scored according to institutional criteria
  • Non-compliance processes related to suppliers and subcontractors are recorded through the system
  • Full traceability is achieved through reports and supplier scorecards



How Does the System Work?

The system manages supplier and subcontractor processes end to end, from pre-entry preparation and mandatory approvals to on-site operations and exit control.

1. Registration and Mandatory Tasks
  • Suppliers or subcontractors register in the system via email
  • Mandatory tasks such as consent approval, registration forms, document uploads and training are assigned automatically
  • The system prevents process continuation until all missing steps are completed
2. Corporate Approval and Operation
  • Completed tasks enter the multi-step approval workflow defined for your organization
  • After approval, operational details such as entry forms, gate information, vehicle plates and visit purposes are managed digitally
  • Security, field and reception teams continue through the same operational flow
3. Duration Tracking and Exit Closure
  • Time spent on site is monitored and notifications can be generated in case of overtime
  • During exit, the system verifies whether all required tasks have been completed
  • This creates a fully traceable workflow from digital registration to physical operations
Could there be hidden risks in your supplier processes?

Let’s evaluate operational risks and improvement areas in your supplier processes together.

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Supplier Management System Interface
Subcontractor Management Panel

Which Industries Can Use It?

Tourism and Hospitality
Manufacturing and Industry
Energy and Power Plants
Logistics and Warehouse Management
Construction and Infrastructure Projects
Airports and Transportation Infrastructure
Healthcare and Pharmaceutical Industry
Shopping Malls and Large Commercial Facilities
Public Institutions and Large Campuses
3x

Faster Registration Process

0%

Process Speed

Supplier and subcontractor registration processes are accelerated through digital forms and automated task workflows.

100%

AI-Powered Document Tracking

0%

Verification

Document control, task assignment and approval processes become automated, significantly reducing manual follow-up workload.

7/24

Digital Traceability

Active

Continuous Monitoring

Registration, approval, access and operational processes become fully traceable end-to-end.






Frequently Asked Questions

Frequently asked questions about supplier and subcontractor management.

Suppliers or subcontractor companies are included in the system through a digital registration link. Company details, authorized contacts and required documents are uploaded into the system. Missing documents or incomplete tasks are automatically checked by the system.
Documents uploaded by suppliers and passed through AI pre-check are submitted for approval to the relevant departments. Finance, HR, HSE or quality teams can review documents based on roles. The system automatically generates notifications for documents approaching expiry.
For approved suppliers and subcontractors, the entry process is initiated digitally. Entry form, gate information, vehicle plate and purpose of visit are recorded and managed in integration with security and reception processes.
Yes. The system can be used to manage supplier and subcontractor processes in manufacturing facilities, power plants, construction projects, logistics centers, healthcare institutions and large corporate campuses.
Digital Supplier Management • Document Control • Audit Ready

Are your supplier processes truly under control?

The Supplier and Subcontractor Management System centralizes application, document control, training, multi-step approval and field operations, making your processes controlled, traceable and audit ready.

Manual document and email tracking slows processes down and increases team workload.
Missing documents, delayed approvals and uncontrolled site access create operational risk.
During audits, fragmented records may lead to loss of transparency and process weaknesses.

Let’s review your current processes together with a free demo session.

Request a Free Demo
Talk to an Expert
AI-Supported Document Control

The accuracy, validity and basic compliance of uploaded documents become visible before the process starts.

Multi-Step Approval Chain

Finance, HR, HSE, quality and security teams approve their own areas digitally based on roles.

Field and Operation Control

Entry form, vehicle, gate, duration and field activities are monitored in one flow to maintain operational standards.

Result: Faster onboarding, stronger document discipline, more controlled field operations and lower audit risk.

Based on industry data:
• 70% of companies allow site access with incomplete documentation
• 60% face compliance issues during audits due to manual processes
• 65% manage supplier onboarding entirely via email


Free Demo Request

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